Media and Photography Policy

Elevate Conference Media and Photography Policy

Introduction

The Elevate Conference Media and Photography Policy is designed to ensure the rights and privacy of all attendees, speakers, sponsors, exhibitors, and staff while promoting an environment conducive to media coverage. This policy outlines the guidelines for media representatives, photographers, and attendees who wish to capture moments during the event.

1. General Guidelines

Media Registration:

• All media representatives, including journalists, photographers, and videographers, must register in advance or at the media registration desk upon arrival.
• Media badges must be worn at all times and clearly visible.

Permissions and Consent:

• Explicit consent must be obtained from individuals before photographing, recording, or interviewing them.
• Respect the privacy and wishes of those who do not wish to be photographed or recorded.

Designated Areas:

• Media representatives must adhere to restricted areas where photography and videography are not allowed.
• Specific sessions or workshops may have additional guidelines; please check with the event organizers.

Personal Recordings:

• Personal recordings of the event are strictly prohibited, especially for the Live2Lead session, as it is prohibited to the full extent of the law by the Maxwell Leadership Institutions.

2. Photography and Videography

Official Photography:

• The Elevate Conference will have official photographers and videographers to capture key moments and highlights of the event.
• Images and recordings will be used for promotional, marketing, and archival purposes by the conference organizers.

Attendee Photography:

• Attendees are encouraged to take photos and share their experiences on social media, provided they do not disrupt the event or the experience of others.
• Use official event hashtags to share your photos and videos on social media.

Restricted Areas and Sessions:

• Certain areas and sessions may restrict photography and videography. Signs will indicate these restrictions.
• Respect the privacy and confidentiality of participants in these areas.

3. Use of Drones

Drone Operation:

• The use of drones is strictly prohibited at the Elevate Conference unless authorized by the event organizers.
• Authorized drone operators must adhere to all local, state, and federal regulations regarding drone usage.

Safety and Privacy:

• Drone operations must prioritize the safety and privacy of conference attendees.
• Obtaining proper authorization and consent is mandatory before capturing any footage using drones.

4. Interview Guidelines

Scheduling Interviews:

• Media representatives are encouraged to schedule interviews with speakers, sponsors, and attendees in advance.
• Onsite interview requests should be directed to the media relations team at the media registration desk.

Interview Location:

• Conduct interviews in designated areas to avoid disrupting the event.
• Ensure a respectful and professional environment when conducting interviews.

5. Use and Distribution

Official Use:

• The Elevate Conference reserves the right to use any photograph, video, or audio recording taken at the event for promotional and marketing purposes.
• By attending, participants consent to being photographed, filmed, and recorded.
• Media coverage will be used for advertising purposes. Anyone who objects to this or sees their image or likeness in future advertisements can email info@toluareola.com to request removal.

Third-Party Use:

• Unauthorized commercial use of photographs, videos, or recordings from the event is strictly prohibited.
• Media representatives and attendees must not sell or distribute any captured media without prior written consent from the conference organizers.

6. Violation of Policy

Consequences:

• Any violation of this Media and Photography Policy may result in removal from the event and revocation of media credentials.
• Legal action may be taken against anyone who violates these guidelines.

Reporting Violations:

• Report any violations or concerns regarding media and photography to the event organizers immediately.

Conclusion

The Media and Photography Policy is designed to balance the need for media coverage with the rights and privacy of all participants. Thank you for your cooperation and adherence to these guidelines, which help ensure a positive and respectful environment for everyone at the Elevate Conference.

Contact Us

For any questions or further clarification about this Media and Photography Policy, please contact us at:

Email: info@toluareola.com 

We look forward to a successful conference and appreciate your understanding and compliance with our Media and Photography Policy.